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Tilda
A personal summary of any meeting: your notes plus automatic transcription — in Zoom, in third-party services and in in-person meetings.
My Notes is a personal note-taking assistant in the Zoom Workplace app. During a meeting you write down your own things — thoughts, agreements, what to check — while AI transcribes the conversation in parallel. After the meeting this becomes a summary in which your own notes come first, filled out with details from the conversation.
The main difference from “Meeting Summary”: that one gives a shared record for everyone, while My Notes is your personal, detailed summary that only you see. And it works beyond Zoom: with access to the microphone and computer audio, My Notes transcribes meetings in third-party services such as Microsoft Teams and Google Meet, and ordinary in-person meetings too.
Records are saved in your account — in Zoom Hub, on the meeting card and in Zoom Canvas. Audio is not kept after transcription: only the text and the notes remain.
One note-taking tool for every meeting — whatever program it runs in
The meeting is in a third-party service or simply at the negotiating table — My Notes transcribes the audio from your device. One note-taking tool for your whole calendar, not just for “your own” meetings.
The result is built around what you wrote by hand during the conversation and only then filled out with the transcript. The summary is about what matters to you, not “a bit of everything”.
Notes build up as a personal layer of context: ZoomMate draws on them when it prepares summaries, looks for agreements and reminds you of what you wanted to come back to.
From a free-form notes field to transcription in 46 languages
A free text field next to the meeting: capture thoughts, questions and agreements without switching to another notebook.
Transcription of the conversation runs alongside your notes. In Zoom meetings it uses the shared meeting audio; outside Zoom — the sound from your microphone and device.
When it ends, AI assembles a detailed summary: your notes at the center, details from the transcript around them. Deeper and more personal than the shared record for all participants.
In Zoom meetings transcription understands 46 languages, including Russian. For in-person and third-party meetings — 12 major languages.
Only you see your notes: they are not sent to the host or to other participants. Administrator access is possible only through the account admin portal.
Finished summaries live in Zoom Hub and open from the meeting card and in Zoom Canvas — you can come back, add to them and turn them into a working document.
Sound is used only for transcription and is deleted once it is done. The transcript text and the notes are kept — for the periods the administrator sets.
In a Zoom meeting everyone sees the recording indicator, the host can stop transcription for any participant, and a participant can ask the host to do so. At the account level the feature can be turned off entirely.
Honestly: in third-party services the “mute” button in their interface does not stop audio capture from the device — you have to stop it in My Notes itself. The duty to warn the other people about recording is yours, and Zoom reminds you of that.
In in-person and third-party meetings the transcript labels voices as “Speaker 1”, “Speaker 2” — without linking them to participant names.
My Notes notices that the microphone has become active — a meeting has started in the browser or a video is being recorded — and offers to start a new note. The prompts can be turned off.
My Notes is not intended for Zoom Phone, Contact Center, Zoom Rooms or the web client: it needs a supported version of the Zoom Workplace desktop client.
A personal summary is needed wherever missing nothing matters
A manager marks pain points and promises as the conversation goes, and after the meeting gets a summary where those notes are expanded with details from the conversation. What reaches the CRM is the substance, not “I'll have to remember”.
Half of the meetings with customers run in their own video services. My Notes gives one familiar summary across all platforms instead of keeping notes in three different places.
A laptop on the table — and an in-person meeting gets the same transcript and summary as a video call. For interviews, job interviews and field meetings that used to depend on a notebook.
Notes pile up meeting after meeting and become your working memory: what was discussed last time, what was promised, what to come back to. ZoomMate answers those questions based on your summaries.
We'll give you a remote demo Monday to Friday, 10:00–16:00 Moscow time, answer all your questions and provide trial access so you can explore the system yourself.
Please note: we work with legal entities only.