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Tilda
Desk and meeting room booking on a live office map: employees see what is free, book in two taps and check in by QR code once they arrive.
Workspace Reservation is a workplace booking system for the hybrid office. An administrator uploads a floor plan and marks on it what can be booked: desks, meeting rooms, common areas, phones. An employee opens the map, sees real-time availability for the date they need and claims a spot — from a browser, the Zoom app, a phone or a kiosk by the entrance.
Arrival is confirmed on the spot: by a QR code on the desk, by signing in on a device, or automatically — when the laptop connects to the office Wi-Fi or docks with a supported docking station. A booking with no arrival is released and the spot goes back into circulation.
For the office manager and the head of facilities it is also data: how many spots are actually used, which meeting rooms get booked and never occupied, where desks are in short supply and where a whole floor sits empty.
What changes when workspaces get a map and rules
An employee heads to the office already knowing their spot: the map shows free desks for the chosen date, colleagues nearby and meeting rooms for a call. The morning “find a desk” quest is cancelled.
Check-in confirms arrival, and a no-show releases the booking automatically. Meeting rooms that are “always busy” stop standing empty under forgotten bookings.
Up to six months of history: desk and room utilization, no-show rates, peaks by day. The question “do we still need this floor” is answered with data, not gut feel.
From marking up a floor plan to analytics across every building
Upload your office plan and mark the bookable spaces. The map shows availability for a specific date in real time — by building, floor and zone.
Desks, meeting rooms, common areas, phones in the open space — the administrator decides what can be booked, by whom and under what rules, down to approval for individual zones.
The web portal, the Zoom desktop app, the mobile app or a kiosk in the office — a spot is claimed in a couple of taps from whichever window you already use.
A code sticker on the desk or the screen of a Zoom device: scan it with the camera and you are checked in — and on the device you are signed in to your account automatically as well.
Connecting to the office Wi-Fi or docking a laptop over USB-C with a supported docking station confirms arrival on its own — actual attendance is recorded without the employee doing anything.
Meeting rooms with Zoom Rooms live on the same map: you book a room for a meeting from the app along with a desk next to it — one system for the entire office.
Suggestions on where to sit and which days to come in so you end up next to your team: the system takes into account when the colleagues you work with are in the office.
Bookings, check-ins, actual utilization, no-shows and auto-releases — separately for desks and meeting rooms, with up to six months of history and a forecast from future bookings.
A “campus — building — floor — zone” hierarchy and a utilization comparison across up to six floors or buildings at once: you can see where space is short and where it sits empty.
The Visitor Management add-on: inviting a guest, a notification when they arrive, printing a badge at the front desk — and, if you like, a spot booked for the guest on the map.
Custom questions at booking or check-in — from confirming office rules to collecting preferences; the answers feed into dashboard reports.
Who sees and books which zones, limits on booking length and number of bookings, approval for special rooms — the rules are set by the administrator at account level.
The fewer assigned desks there are, the more a map is needed
Employees come in two or three days a week, and there are fewer desks than people. A map with bookings replaces assigned seats and morning searches, and AI recommendations bring the team into the office on the same days.
The head of real estate sees actual utilization by floor and building over six months: where to cut space, where to add meeting rooms, how to relocate — decisions based on data.
Rooms and desks in one booking system: the meeting in the calendar, the room on the map, a desk next to colleagues — all from the one app the team already uses.
The client is invited in advance, a badge is waiting at the front desk, the manager gets a notification when they arrive, and a guest spot is booked next to the meeting room. The first impression is that you are organized.
We'll give you a remote demo Monday to Friday, 10:00–16:00 Moscow time, answer all your questions and provide trial access so you can explore the system yourself.
Please note: we work with legal entities only.