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What a meeting room is made of, kits for rooms of 4, 8 and 15 people, what the room can do, old SIP and H.323 equipment, a licence per room.
Zoom Rooms is a meeting room where a meeting starts at one button on a tablet. The room knows its schedule from the calendar, joins the meeting by itself, points the camera at the speaker by itself and takes the screen wirelessly. Employees do not need to plug in or set up anything.
Technically it is a bundle of a screen, a camera, microphones, a mini computer and a control tablet, plus the Zoom Rooms licence that ties it all together. The licence is counted per room: 54,868 ₽ a year per meeting room excluding VAT at the Central Bank rate on 6 September 2026. The equipment is chosen for the size of the room, and no two meeting rooms are the same. Below: what a room is made of, what it can do and how to equip one in Russia.
Zoom Rooms is not "rooms" inside the app and not breakout rooms. It is a program for a meeting room that runs on a mini computer in the room and is controlled from a tablet. The room appears in the company's account as a separate participant: it has a name, a calendar and its own licence.
How this differs from a laptop on the table. The laptop works right up to the moment the meeting does not start on time: someone is looking for a cable, someone is adjusting the screen resolution, the camera is looking at the ceiling, remote participants hear echo. Zoom Rooms removes those five minutes. The schedule is pulled from the calendar, there is one "Start" button, the screen is shared wirelessly, the camera follows the speaker, the microphone array picks up voices from the whole table. For an employee there is no difference from an ordinary meeting: the same contacts, the same screen sharing, the same whiteboard, the same recording.
| Component | What it does | What to look at |
|---|---|---|
| Screen, one or two | Shows participants and content; the second screen is given to sharing so faces do not shrink into a corner | From 42 inches; HDMI with CEC support so the room switches the screen on itself |
| Camera | Shows the room to remote participants | A small room needs a wide-angle one; a large one needs a camera that tracks the speaker, or several cameras |
| Microphones and speaker | Pick up voices from the whole table, remove echo | The most common budget mistake: a ceiling or table array costs more than the camera and solves more |
| Mini computer | Runs the Zoom Rooms program | Windows or macOS, an i5-class processor or better, 8 GB of memory or more, two or more USB ports, HDMI; there are ready all-in-one devices certified by Zoom |
| Control tablet | Schedule, "Start" button, volume, camera, ending | An iPad or Android tablet; PoE power so it never needs charging |
| Scheduling display by the door | Shows whether the room is busy or free, lets you take it on the spot | Any tablet; one licence supports several displays if there are two entrances |
| Network and power | Nothing works without them | Two or three 220 V sockets, two network sockets, one of them with PoE for the tablet |
The fewer separate boxes there are in the room, the fewer things can fall off. So for small rooms we more often install all-in-one devices, and for large ones we assemble a kit from separate components.
| Room | People | Screens | Camera and audio | Control |
|---|---|---|---|---|
| Huddle spot, an executive's office | 1–4 | One, often an all-in-one with a touch screen | Built into the all-in-one, or one camera-microphone-speaker bar | Touch screen or tablet |
| Meeting room | 2–7 | One or two | One camera-microphone-speaker bar on the screen | Tablet on the table, display by the door |
| Conference room | 7–15 | Two, sometimes three | A speaker-tracking camera, a table or ceiling microphone array | Tablet on the table, display by the door |
| Hall | 15 and more | Two or three, large diagonal, or a projector | Several cameras, ceiling microphones, an amplifier and speakers | Tablet and a console for the technician |
The most expensive mistake when equipping: ordering ten identical kits for ten rooms. A room for four and a hall for thirty need different cameras, different audio and a different number of screens. A kit that is excessive for the first turns out helpless in the second. The second most common mistake: saving on audio. A poor picture is tolerated; poor sound gets switched off.
The meeting from the room's calendar appears on the tablet, "Start", and the room is in the call. An unscheduled meeting can be started with the same tablet, or you can join by ID.
An employee sends the screen of a laptop or phone to the room's screen through the Zoom app, without cables or adapters, even when there is no meeting: the room works as a wireless projector.
The room connects to the corporate calendar and is visible there as a meeting room: an employee books it from their own calendar app, and the room shows the schedule on the tablet and on the display by the door.
Tracking cameras keep whoever is speaking in frame by themselves, and in large halls switch between several positions. Camera position presets are set from the tablet.
In Zoom Rooms for Touch participants write and draw right on the screen, and remote participants see it on theirs. A separate touch-screen device can be added to the room as an extra whiteboard; a multi-page board is saved as a PDF. About the whiteboard itself in the article The magic of the whiteboard.
The active speaker, the participant gallery and shared content at the same time.
The room can do the same as the app: a waiting room, a virtual background on a green screen, and from the tablet you can control lights, blinds and air conditioning if they are connected over the network.
The tablet by the door shows occupancy and lets you book the room on the spot, and while the room is free its screen shows announcements, metrics or company news (Digital Signage). Desk booking on the floor lives in the same system: Workspace Reservation.
Something new appears in the platform itself every month; round-ups from previous years are in the articles Zoom Rooms features and Zoom Room: new features.
SIP and H.323 terminals that already stand in meeting rooms connect to Zoom meetings through the Conference Room Connector. The room keeps working, and the company does not pay twice. The connector is a paid add-on: 5,389 ₽ a month excluding VAT at the rate on 6 September 2026; prices on the buying page.
If another meeting system lives in the organisation in parallel, a Zoom Rooms meeting room can join its meetings, and its rooms can join Zoom meetings: participants come in from their side, and the meeting is one. Compatibility with a specific system is checked before purchase, and the full list of questions for any platform is gathered in the article Zoom or a Russian conferencing platform.
| What | Unit | Price per year excluding VAT, Central Bank rate on 6 September 2026 |
|---|---|---|
| Zoom Rooms | meeting room | 54,868 ₽ |
| Zoom Workplace Pro, at least one in the account | user | 18,686 ₽ |
As many rooms as are equipped, that many licences. The employees sitting in the room use no licences: they are meeting participants like everyone else. The Rooms licence requires at least one Workplace licence in the account; that is how Zoom's price list is built. VAT of 22 % is a separate line, and the price is recalculated at the Central Bank rate on the payment date. Equipment is priced separately and bought under the same contract.
We deliberately do not publish equipment prices here: they depend on the size of the room, on what is already in place and on the exchange rate on the day of purchase. We name them after a site survey.
Rooms are visible in the admin console together with the rest of the account. Equipment status, firmware versions, remote reboot and alerts when a room drops off live in Zoom Device Manager: the administrator learns of a problem before the receptionist does. Connection quality in a specific room is visible on the dashboard. The network is checked before installation with the connectivity test. Policies, single sign-on and encryption are the same as for the rest of the account: no separate perimeter for rooms is needed.
Zoom Rooms licences are bought under contract through an official partner, because a Russian bank card does not go through on Zoom's site. Equipment is delivered and installed under the same contract.
Our procedure is this.
Dimensions, the shape of the room, where the windows are, how many people sit at the table, what is already in place and what can stay.
A kit for each room, not one for all. An estimate with equipment and licences.
Mounts, cables, sockets, PoE for the tablet, network setup.
The room in the account, calendar, single sign-on, policies, an audio and camera test from a remote location.
We show employees the "Start" button and IT the console. Support in Russian.
We have equipped more than a hundred meeting rooms, including fifty rooms for one bank in two months. Why this rarely works out on your own is in the article on rolling out Zoom by yourself. The order of magnitude by product line is on the pricing page.
A meeting room where a meeting starts at one button on a tablet: a screen, a camera, microphones, a mini computer, a tablet and the Zoom Rooms licence that ties it all together.
A screen, a camera, microphones with a speaker, a mini computer on Windows or macOS and a control tablet. For a small room there are all-in-one devices.
54,868 ₽ a year per meeting room excluding VAT at the Central Bank rate on 6 September 2026. Equipment is priced separately after a site survey.
No. The licence is per room. The employees in it are meeting participants like everyone else.
Yes, SIP and H.323 terminals connect to Zoom meetings through the Conference Room Connector.
A tablet by the meeting room door: it shows whether the room is busy and lets you book it on the spot. One licence supports several displays.
Yes, through the Zoom app on the laptop or phone, even without a meeting.
Yes. Licences and equipment are bought under contract through a partner; details on the Zoom Rooms page.
We'll give you a remote demo Monday to Friday, 10:00–16:00 Moscow time, answer all your questions and provide trial access so you can explore the system yourself.
Please note: we work with legal entities only.